Business owners can get too excited and overwhelmed in managing the business on their own. It’s a must that they should exert effort in the business with ‘personal touch’ or in layman’s term, being a hands-on entrepreneur should always be the game. But with today’s business modernisation just like Outsourcing and Offshoring, there’s no need to go on juggling different areas of your business. Acquiring a Virtual Assistant will aid and help you to become more efficient as they can get tasks accomplished remotely. Virtual Assistants work and function from an offshore office. Basically, they communicate with their managers and clients through the internet. Hiring a virtual assistant frees up your time, decreases costs and reduces stress. There’s no need to be mindful of logistics, tax issues and benefits, as a third party can very well handle it for you. Business newbies have not taken advantage of offshoring because they think it’s a huge venture that they find it overwhelming plus they are a bit unaware about what responsibilities to delegate.
These are the most common administrative tasks that a virtual assistant can help you with:
Schedule and email management fall in this item. You can have your virtual assistant handle your online calendar. Virtual assistants can arrange appointments with your clients, keep them warm by giving them reminders and follow-ups, and even book flight schedule and hotel reservations. Checking of e-mails takes up most of your time especially in the morning. It’s usually what we do first when we get to work to keep us updated. E-mail accounts receive unimportant mails and could really pile up your mailbox. Ignoring them over time due to your hectic schedule can result to hassle whenever you have the chance of opening your e-mails to check it. It’s just a small thing but can be too much of an interruption once neglected and may affect your productivity. Therefore, a virtual assistant can screen and scan your e-mails, so you can answer to the most important ones immediately; those e-mails that need to be urgently responded and prioritised. You may also have your virtual assistant reply to customer service e-mails, invitations and the likes.
Social Media Manager and Researcher
We all know that the new media or social media is the fastest, efficient, most reachable and easiest source of information that we are enjoying in the present time and could be very beneficial for us in the coming generations. It is indeed significant to establish social media presence for your business – to be known in the industry. It’s an easy task but on the other hand, it can also be very time consuming. Virtual assistant can assist you in set-up and regularly update your social media accounts on your behalf. A skill in writing is a plus factor and with that, you can get them to handle your business’ blogs. Articles and blogs that may showcase your services and may serve a good publicity for you and your company. They can also do numerous research projects for you. Being in the know and keeping up with the industry is being well-maintained. Your virtual assistant can provide you fresher ideas and continuous studies on how to improve the business. Your company will never be left out of the newest trends in the biz as learning is a never-ending process. You are the boss and it will be surely amazing if you have a skilled, highly expert remote assistant to do it for you.
Data Entry and Transcription
Our ancestors left markings all over the world that is very beneficial to the human kind up to this day. We have discovered artefacts and writings over the centuries and those writings have a massive contribution to where and what we are now. (Thanks to them!) And not to sound too geeky about it, I believe I was able to establish how essential writings and information for us. In today’s digital world, where everyone is on the go and everything is fast-paced, it is also and always important not to neglect things that need to be properly documented. Your virtual assistant can do transcription of your digital files; it could be the minutes of the meeting, agendas, interviews and reports. You are sure and confident that you will have more accurate and efficient output. It will be in black and white therefore, it will be easier to pull out whenever you need it.